This Common Use Arrangement (CUA) is designed to give you a wide range of groceries products to choose from, with multiple brands per product.
The General Conditions of Contract October 2018 applies to this arrangement.
In accordance with State Supply Commission policy, you can buy outside of this CUA and directly source from an Australian Disability Enterprise (ADE) or an Aboriginal Business.
This CUA is mandatory for the Perth metropolitan region and non-mandatory in the regions for public authorities. If your delivery point is regional WA you may:
- Purchase under the applicable CUA from a CUA contractor. Some CUAs may have contractors that are located in the region/s; or
- Exercise your discretion to purchase outside the CUA, and purchase in accordance with State Supply Commission policies and Buy Local policy.
Before you buy, also check that your purchase falls within your organisation's procurement policies.
What's on offer?
Show moreThis CUA consists of the following categories:
- Category 1 - Shelf stable, non perishable and dry goods
- Category 2 - Bread and bakery products
- Category 3 - Ready-to-drink beverages (non alcoholic)
- Category 4 - Fresh meat, poultry and smallgoods
- Category 5 - Frozen meat, poultry, seafood and savoury products
- Category 6 - Fruit and vegetables including prepared vegetables
- Category 7 - Dairy products including yoghurt, cheese, milk and eggs
What are the buying rules?
Show moreBuying direct
Where more than one contractor is appointed to a category or sub-category, buyers can evaluate which contractor represents best value for money before contacting the contractor to make their purchase.
Orders should be placed directly with contractors (see contractor details for ordering methods).
Other policy requirements
Buyers should be aware of the following requirements under State Supply Commission policies and Treasurer’s Instruction 820, and whether or not they are applicable to purchases from this CUA:
Requirement | Applicable to purchases made under this CUA? |
---|---|
Buyers must publish details of their purchase, or any variation to any purchase under this CUA, on TendersWA. | No, not required for purchases made under this CUA. |
Buyers must record the purchase on the agency's contract register, as instructed within the buying agency's financial management manual. | No, not required for purchases made under this CUA. |
Buyers must submit a procurement plan, an evaluation report, a contract management plan or any variation to the State Tender Review Committee. | No, not required for purchases made under this CUA. |
Buyers must involve the Department of Finance. | No, buyers do not need to involve the Department of Finance when purchasing from this CUA, |
Buyers must obtain approval from an authorised officer of the Department of Finance to purchase through an alternative arrangement to this (mandatory) CUA. |
Yes, at all values, if the delivery location is in the Perth metropolitan region. Please note that public authorities are not required to request advice or approval from the Department of Finance, regardless of value, when seeking an exemption from the minimum requirements of the Open and Effective Communication Policy and the use of mandatory Common Use Arrangements for a purchase from an Australian Disability Enterprise or a registered Aboriginal Business. |
Exemptions from using this CUA
Government Procurement is responsible for processing and approving all requests from public authorities seeking exemption from using a mandatory CUA. Requests for an exemption are considered on a case-by-case basis, and a requesting agency must be able to demonstrate that a business need cannot be adequately met by the relevant CUA.
Exemption requests should be directed to either the contract manager or the Director of Common Use Arrangements in the first instance. Requests for exemption may be received by posted letter or email, but must be in writing and provide sufficient explanation and background to enable the request to be considered. The requesting officer should be the Accountable Authority or delegate of the agency.
For guidelines on what to include in an exemption request, please refer to the Exemptions section of the Multi Step Guide for Buying Goods and Services.
Sustainability
Show moreAs part of the tender process, contractors on this arrangement have provided details of, and have been evaluated on, their corporate social and environmental responsibility, and the initiatives they have in place to support this.
This includes steps taken to minimise the environmental impact in the manufacture, distribution, use and disposal of their products, such as:
- Initiatives implemented to achieve improved environmental and/or sustainability outcomes within the organisation’s operations
- Eco-efficiency improvements in the production or manufacturing process and across the supply chain
- Awards or recognition that the organisation has achieved or been nominated for, in relation to its sustainability or environmental performance
- Signatory status to the National Packaging Covenant or similar convention
- Any ‘take-back’ of packaging supplied with products and evidence that the collected packaging is recycled and/or reused
- Details of environmental management system
- Details of environmental accreditations
Contractors are also required to report on the packaging use to supply its Products, and the recommended method of disposal (e.g. recycling, landfill, etc).
Who are the contractors?
Show moreView the collection of Procurement Lifecycle Documents for information on contractors, including contact information.
Making the most of this contract
Show more- Contractors offer discounts on non-contract items, too, so be sure to check before purchasing elsewhere. Please see the Procurement Lifecycle Document for offered discounts
- Items purchased from the CUA for delivery to regional areas may incur a freight surcharge – be sure to budget for these
- Plan purchases in advance and where possible, order in bulk quantities
- Know the shelf life of your regular products so you can order more, less frequently to save time and effort
- This also means you can make your orders larger and ensure you meet minimum order values to avoid any delivery fees or surcharges
- Please be aware that some suppliers may charge a fee for not meeting minimum order requirements
- Do not agree or sign any alternative terms and conditions from the Contractors
What will it cost?
Show morePricing
Prices for this CUA are fixed so buyers can pick and buy the specified products from the contractors without calling quotes or tenders.
A new interactive Price Catalogue is now available.
Customers may also purchase Non-Standard Products from Contractors. Non-Standard Products are items which are not listed but fall within the scope of the CUA Product Categories. Customers may request information regarding Non-Standard Products directly from the Contractors.
Payment by Purchasing Card
The Government Purchasing Card offers a quick and convenient method of payment allowing many goods and services to be efficiently purchased.
Always remember to inform the supplier that you will be paying by Government Purchasing Card at the time of ordering the product or service, and ensure they clearly understand that they must send the tax invoice directly to you, the cardholder.
Please note: All Contractors have agreed to receive credit card/purchasing card payments and have agreed not to impose a surcharge on the Customer/Agency for credit card payments.
How do I buy?
Show moreBuying direct
Where more than one contractor is appointed to a category or sub-category, buyers can evaluate which contractor represents best value for money for their needs before contacting the contractor to make their purchase.
Orders should be placed directly with contractors (see Procurement Lifecycle Documents for ordering methods for the various contractors) or through an agency’s procurement system, if applicable.
Backorders / substitutes
Contractors take all reasonable steps to ensure that backorders are kept to a minimum throughout the operation of the contract. The following procedure applies to all backorders and substitute products:
- prior notice must be given to the buyer, with an anticipated delivery date
- a sample of the substitute or nutritional information of the substitute shall be provided to the buyer, if requested
Returns
The contractor is obliged to pay all costs, including freight costs, incurred by the agency as a result of incorrectly supplied goods.
Delivery
Contractor’s delivery rates vary, please see the Procurement Lifecycle Documents collection. Contractors are required to deliver in accordance with the delivery requirements of the Public Authority that will include time of delivery and location. If this cannot be met the contracted suppliers are required to promptly notify the buyer.
Crate hire
No crate hire charges are applicable under this CUA. Crates must be cared for to ensure safe return to the contracted suppliers.
If you plan to change fresh fruit and veg suppliers, please notify the previous supplier so they can come to retrieve any empty crates.
After I buy
Show moreCheck your invoices to ensure you are being charged the correct prices.
Check prices on a regular basis to see what the other contractors are offering.
Acceptance of goods
Receipt of goods does not constitute acceptance. You should inspect the goods on arrival to ensure they match your purchase order before accepting or rejecting the goods. Goods are deemed to have been accepted if the contractor hasn’t been notified of a rejection of goods as outlined below.
Rejection of goods
Goods may be rejected if they do not match the specification stated in the contract or purchase order. To reject goods you need to contact the contractor within three business days for non-perishable goods and one business day for perishable goods. Any rejected goods must be removed at the expense of the contractors.
Publications
Contractors
Asahi Beverages Pty Ltd
Show moreContact details
About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Aussie Natural Spring Water
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Bidfood
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Boffins Bakery
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Brownes Dairy
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Classic Meats
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Coca-Cola Amatil
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Dardanup Butchering Company
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Goodman Fielder
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
KB FOOD Co.
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Lactalis Australia
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Lion Dairy and Drinks
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
M and J Chickens
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
McLoughlin Butchers
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Mondo Butchers (Mondo Di Carne Pty Ltd)
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Neverfail Springwater
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
New West Foods
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Odeum Produce ta Freshcorp Farms
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
PFD Foods (PFD Food Services Pty Ltd)
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Rudi Rooster Poultry
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Ryan’s Quality Meats
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Sealanes (Sealanes (1985) Pty Ltd)
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Select Fresh
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Superstock Food Services
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Tip Top Bakeries
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Vision Produce
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About us
Orders Via:
Email, Fax or Phone the Account Executive
Hours:
4.00am to 1.00pm Sunday to Friday
Locations:
Kalgoorlie/Boulder; Laverton; Leonora, Norseman and Esperance
Minimum Order:
Minimum Oder $200.00.If minimum not received, order will not be fulfilled.
Delivery Fee:
Kalgoorlie/Boulder: $0.22 p/kg Laverton: P.O.A.
Leonora: $0.50 p/kg Norseman: $1.85 p/kg
Esperance: $0.60 p/kg
Delivery Timelines:
Orders placed by 1pm, two business days before delivery day, based on Regional transport service schedules for destination
For more information, including contact details and the procurement process, please view the Procurement Lifecycle Document.
Wing Hong Food Services
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.
Yuan’s Fresh Meats
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About us
For more information, including contact details and the purchasing process, please view the Procurement Lifecycle Document.