These 'how to' frameworks will assist your government agency and community service providers procure and tender for community services. They will help you plan your procurements in partnership with your providers and other stakeholders.
Understanding and following the Community Services guides will help you achieve efficient purchasing outcomes for government and better outcomes for the community, within the guidelines of the Delivering Community Services in Partnership Policy.
These templates and guides are regularly reviewed and may change so you should only download them when needed. If you have any suggestions for improvements you can send them to Finance to assess using the Template change form. There is an archive of old request conditions you can consult if needed.
If you are not procuring community services, go to the alternative suite of templates and guides for goods and service procurement.
Contract planning: Templates and workbooks
Requesting exemptions: Templates and approval register
When procuring community services, under the DCSP policy you can get exemptions from the minimum requirements for:
- direct negotiations
- preferred service provider provisions
It’s good practice to register all exemptions and approvals from the minimum requirements. Like goods and service procurement, agencies need approval from their delegated authority for procurement exemptions. You must include all exemptions on your agency’s Exemption Register.
Establishing grant agreements
If you have decided your procurement is better suited to being funded through a grant, there are two templates available to you. There is no minimum nor maximum amount specified for grant funding.
Grant Agreement should be used as the standard template for grants valued at $10,000 or more.
You can use the list of Grant Conditions for smaller and less complex grants valued below $10,000.
The List of Grant Conditions are not intended to function as a separate document but may be incorporated into either advertised Guidelines or Application forms as a condition of the Grant or in the formal Letter of Offer advising recipients that their grant application has been successful.
Contract formation: Requesting quotes and tenders and briefing providers
Contract formation: Evaluating offers
Contract formation: Awarding contracts in the request process
Contract formation: Awarding contracts for expressions of interest
Contract management
Template change suggestions
Community Service tendering and contracting forms and templates are reviewed bi-annually in collaboration with Government Agencies who procure Community Services from the community sector.
You can provide suggestions for changes to the templates by emailing the template with changes tracked, and an explanation of what your suggested change will address to fundingandcontracting@finance.wa.gov.au.
Old versions of the templates are available in the archive.