State Supply Commission Probity and Accountability Policy

“Probity" requires that a public authority conduct its procurement activities ethically, honestly and fairly¹. Elements of a procurement culture that promotes and demonstrates high standards of probity include the following:

• Expected behaviours are articulated and enforced.
• Officers involved are skilled, knowledgeable and experienced.
• Appropriate checks and balances are in place at various stages in the procurement process.
• The concept of conflict of interest is well understood and strategies are in place to identify and manage potential issues.
• Communication with suppliers is consistent and does not disadvantage or advantage one supplier over others.
• Officers are not compromised in their ability to act, or to be seen to act, impartially.
• Confidentiality of supplier information and evaluation processes is secure.

¹ As required by Public Sector Commissioner's Instruction No. 7 - Code of Ethics

“Accountability” requires that a public authority be able to publicly account for its decisions and take responsibility for the achievement of procurement outcomes². Elements of a procurement culture that promotes and demonstrates a high level of accountability include the following:

• Responsibility for decisions is readily identifiable.
• Adequate records are maintained to enable external scrutiny of decisions.
• Compliance with Government and State Supply Commission policies.
• Contract award details are made public as required.
• Processes are in place to provide feedback to unsuccessful bidders and to manage supplier complaints.

² As required by Public Sector Commissioner's Instruction No. 7 - Code of Ethics