The process takes you from requesting the quote to sending letters to the successful and unsuccessful suppliers.
When to use a written quote
Show moreYour agency may invite a limited number of suppliers to submit written quotes. If your purchase is simple and low risk you should use the Written Quote Template Suite. If you believe the purchase is not simple and low risk then you should use the other contract formation templates in the Goods and services templates.
Your agency should not use the written quote template suite if the goods and/or services is:
- high risk
- can be bought from a Common Use Arrangement
- an Information Communication Technology procurement
- for Cleaning Services
- procured and delivered outside Australia, or
- not commercial, such as a grant, disposal or an investment or for procurement under the Delivering Community Services in Partnership Policy
The Written Quote Template Suite
Show moreThe documents in the Written quote template suite gives you everything you need for the whole process of awarding a contract. You need to use these together and they must not be combined with other procurement templates.
If you don’t understand how to use this suite of templates you can refer to the Written Quotes Guide
The templates that make up the suite are:
- Request for Quote template
- Evaluation Handbook template
- Evaluation Report template
- Award Letter template, and
- Unsuccessful Letter template
You need to refer to the Simple Contract Terms to understand the terms of a resulting contract. If you don’t understand some of the terminology you can refer to the Simple Contract Terms Glossary.