The procurement plan

The Procurement Plan must: 

• build on the Business Case (not repeat the content)
• provide a logical connection/link from the business case to the implementation and delivery
• incorporate findings from any stakeholder engagement or co-design processes. Stakeholder Engagement and Co-design, include details of how service users and service providers, among other stakeholders, have been engaged. Include details of which aspects of the planned procurement process stakeholders were able to influence, and the extent of that influence.

The purpose of the Procurement Plan is to:  

• provide detailed planning for the approach to the market and evaluation of offers. Qualitative Criteria, include the full criteria with all sub-criteria that will be used in the Request document. This is an opportunity to get feedback on the criteria and how they can be refined to elicit the best possible responses from potential service providers.
• ensure the best service provider is selected and a price that represents value for money over the life of the service agreement. Pricing Model, it is not enough to state that a fixed budget model will be used, or that potential service providers will submit prices against a price schedule. The price schedule should be included in full as it will appear in the Request document.
• assign roles and responsibilities in the procurement team 
• set timelines for achieving procurement objectives and goals

You can use the Community Services Procurement Plan template to assist you to develop a procurement plan. The template is available at Community services templates and guides. 

Procurement plans are compulsory for all procurements valued at $5 million and above, but are recommended for all community services procurements.

The Funding and Contracting Services team can review your procurement plan prior to its submission to the CSPRC and assist with resolving any issues.

Procurements with an estimated total value of $5 million or more (including GST and indexation) must be referred to the CSPRC for endorsement. Where the procurement is high risk or strategically important to your agency, you may also choose to submit the procurement plan to the Committee. The CSPRC was established to provide peer review of Community Services procurement processes. 

The CSPRC is an advisory committee and does not operate under a delegated authority from the State Supply Commission or the Department of Finance. All government agencies that procure Community Services from the community services sector must submit Procurement Plans to the CSPRC for endorsement in accordance with the State Supply Commission's Procurement Planning, Evaluation Reports and Contract Management policy. 

For more information about the Committee, go to Procurement review committees.